Access Codes

What are Access Codes in Resiada?

Imagine having a special key to a select area of your event, where only certain guests can book their stay. That's exactly what Resiada access codes are for! These codes are created to control reservations for specific hotel sub-blocks within an event. They're perfect when you want to offer exclusive rates or special room availability to certain groups, like your event staff or VIP guests.

Creating Access Codes

1. Enable the Feature: First, ensure that at least one sub-block is set to private and has the 'Access via Access Code' option enabled. This is a prerequisite for adding new access codes.
2. Access Code Setup: Navigate to the Access Code Page by clicking on ‘Manage’ and then ‘Access Codes’ under the ‘Advanced’ column in the event navigation bar.
3. Add New Code: Click on 'Add Access Code'. This will open a form to create a new code.
4. Customize Your Code: You can either generate random and unique access codes or import a list of pre-defined codes. Then, fill in the details like code type, applicable sub-block, validity period, and usage limits (e.g., maximum reservations or room nights).
5. Save and Apply: After entering all details, submit the form to create the new access code. Distribute these codes to your intended audience, who can use them to make reservations within the specified sub-block under the set conditions.

In Depth: Generating and Importing Access Codes

Monitoring and Managing Access Codes

• Centralized Overview: On the Access Codes page, you’ll find a 'My Access Codes' summary of all codes created for your event. This overview is essential for tracking and managing these codes effectively.
• Detailed Information: The summary includes information like the specific sub-block associated with each code, its usage count, maximum reservations allowed, and validity period.
• Status and Usage Tracking: You can track the status (active or inactive) of each code and see how many times it has been used. This helps in monitoring the effectiveness and usage of the codes.
• Edit and Copy Functionality: The system allows you to edit or copy the access codes, which is crucial for making quick adjustments or replicating codes for similar uses.
• Efficient Management: Having all access codes in one place ensures smooth management and updates, ensuring that access control for different sub-blocks is handled efficiently.

Tips for Creating Effective Access Codes

• Clear and Relevant Codes: Make your codes intuitive – like "VIP2024" for a VIP hotel block. This helps avoid confusion and makes your codes easy to remember.
• Set Defined Periods: Decide how long each code should be valid to avoid any mix-ups or outdated uses.
• Limit Usage Smartly: Decide on the maximum number of uses for each code. This helps prevent overbooking and keeps your event exclusive.
• Regular Check-ins: Keep an eye on how your codes are doing. Not getting used much? Maybe it's time for a little promotion or a rethink of the code terms.

Access codes in Resiada are a fantastic tool for making your event feel exclusive and well-managed. By creating, sharing, and managing these codes effectively, you're not just controlling reservations – you're elevating the entire experience for your guests. Remember, a well-thought-out access code plan is a cornerstone of successful event planning!