Step 8: A Guide to Allotment Management
One key aspect to nail when setting up an event in Resiada is the allotment management. This is where you decide how your contracted room nights are distributed across your different sources and how much they'll cost. Let's break down how you can make the most of this feature for your event.
Accessing Allotment Management
First things first, you'll find the Allotment Manager in the back office. You typically get here after setting up your Sub Blocks and assigning your inventory sources.
- From the Navigation Bar: In the back office, click on ‘Manage’, located on the right side of the event navigation menu. Click on ‘Allotment’ in the dropdown menu.
- From the Event Setup: In the back office, click the ‘Allotment’ tab.
The Nuts and Bolts of Room Night Allotments
Here's where you allocate room nights for each hotel. This allocation is based on the room type, the inventory sources assigned, and specific dates. It's about matching your guests' needs with the right type and amount of rooms.
Visibility when Active
Enhanced flexibility is available with the option to toggle inventory on or off. By clicking the Active box next to the source or a dedicated sub-block, you can easily determine whether that specific source or sub-block is visible and available for booking.
Customizing Rates
Allotment Management isn't just about numbers; it's also about pricing. You can set custom room rates for different sources or dedicated sub blocks. This means you can price rooms differently based on where they're coming from, giving you more control over your budget and pricing strategy.
Keeping Track: Visibility and Export Options
Need a closer look? You can view all hotels or select specific ones for detailed examination. There's also an option to export the allotment document for all or selected hotels. This is perfect for record-keeping and making sure everything's on track.
Managing Parent and Child Sources
Allotment Management also takes into account the hierarchy of sources. The allotments for a primary source must match or exceed the combined allotments of its child sources. This ensures that the overall room allocation remains balanced and well-distributed.
Quick Reference Values
To make life easier, unassigned values are displayed at the top row of each room in red highlight. This helps you quickly see where adjustments are needed, ensuring no room nights are overlooked.
Key Data Points in Allotment Management
- Pickup: Tracks the actual booking from your allocated rooms, giving you a clear picture of room utilization.
- Guaranteed Nights Held: Indicates the number of room nights committed from a dedicated sub block source.
- Available Rooms: Shows the remaining inventory. In open blocks, this could be unlimited, indicating a vast availability.
- Pickup Percentage: This is a key metric showing the ratio of booked to available rooms, a measure of your booking success.
- Waitlist: Handy for those times when demand exceeds supply, this feature tracks the number of guests waiting for a room.
In essence, Allotment Management in Resiada is a strategic tool that enhances your control over room allocations. It's all about detailed planning, custom rate settings, and efficient use of hotel room inventory – key ingredients for managing large events or multiple hotel accommodations smoothly and effectively.