Understand Rooming Lists
A rooming list is more than just a list of names and rooms. It's a dynamic report generated for each contracted hotel, detailing all reservation commitments made through Resiada. As attendees book, their paid reservations are added to this list, making it a live document of your event's accommodation status.
Why Rooming Lists Matter:
- Organization: Keep track of all hotel reservations in one place.
- Efficiency: Streamline communication between event planners and hotels.
- Accuracy: Ensure all reservations are correctly accounted for and managed.
Key Components of the Rooming List Export
Accessing Rooming Lists (required permission - Rooming List Management):
To access the Rooming List Export page, click on ‘Manage’ from the event navigation menu and select ‘Rooming List’ under the Advanced column.
Hotel Reservation Details: This section breaks down the total number of reservations, new reservations, and confirmation numbers for each hotel tied to your event.
Sent Lists: Here you'll find lists previously exported and sent to your hotel contacts, complete with timestamps and access to the latest confirmation list.
Rooming List Export: This is where you manage and export rooming lists to designated hotel contacts who are responsible for updating the hotel's system with these details.
The Process: How it Works
- Getting Familiarized: Understand the different sections of the rooming list export utility.
Communicate with the Hotel: Inform the hotel about the approaching cut-off date and request contact information for the staff member responsible for receiving the rooming list.
- Add a Hotel Contact: Enter the details of the designated hotel staff member in Resiada.
Provide Instructions to the Hotel: Ensure the hotel confirms receipt of the list and knows how to correctly import reservations into their system.
Update Hotel Confirmation Numbers: After the hotel updates its system, they can access Resiada’s Rooming List tool to update reservation confirmations.
Security and Compliance
Resiada takes security seriously, implementing a two-step verification process to protect sensitive information within the rooming list. This involves a verification code sent via SMS, ensuring PCI compliance and data safety.
Rooming lists in Resiada are essential for smooth reservation management during event planning. They help keep everything organized, efficient, and accurate. By understanding and utilizing this tool, you can significantly enhance the accommodation management aspect of your events.
For more detailed insights on each component and step, be sure to check out our in-depth sections. Remember, mastering rooming lists is key to streamlining your event's accommodation logistics!